The full software you run everything from — maintenance-agreement tune-ups coming due on a live map, system type, model, tonnage and filter size on every job, the dispatch board by van, billing and more.
HVACBossPro is scheduling, dispatch and billing software for heating & air companies — service calls and repairs, spring and fall tune-ups on maintenance agreements, and property managers and landlords with many units. Every job carries the equipment at the address, agreement tune-ups come due on their own on a live map, you build each van's route in one step, every tech sees the system type, filter size, unit location and access notes with one-tap navigation, the customer watches the tech on the way, and the card on file is charged when the job is complete.
We priced it like operators because we are operators. We know what it's like to pay for software that nickel-and-dimes you and still doesn't fit how a service company actually runs. HVACBossPro does what the big platforms do — a live dispatch map, automated texts, card payments, role-based access, a tech mobile app — set up for heating & air and priced for a real company. Plans start at $59 a month, and you are never billed per user.
Every maintenance-agreement tune-up that came due, pinned on a live map and colored by when it's due. Circle the stops or select them and assign them to a van in one step, with route order and auto-routing — standard on every plan, so you stop sending a van across town for one tune-up.
Property managers, landlords and businesses with units at many addresses get ONE statement a month covering every rental home and building, each line labeled with the address — the one bill they ask for, without you building it by hand.
Night-before reminders (“your AC tune-up is tomorrow — please make sure we can get to the attic”), “on the way” texts, a two-way texting inbox, quote follow-ups and payment follow-ups — all going out without you picking up the phone.
Spring and fall tune-ups and yearly visits are set by the minimum days between visits — 180 or 365. Each address drops back onto the waiting list when it's due, and the card on file is charged when the tune-up is done.
Owner, Manager, Office, Crew Lead, and Mobile roles. Your office staff see what they need. Your techs see only their jobs.
Your techs see their calls in route order with the equipment at each address — Central AC + Furnace, Trane XR14, 3 ton, installed 2012, filter 16x25x1 — plus where the unit is and the access notes, navigate with one tap, take before and after photos, and mark the job complete before they pull away.
Every maintenance-agreement tune-up lands on the Waiting List and drops a pin on a live map. Tune-ups come due on their own, based on each agreement's minimum days between visits. Draw a circle around a part of town — a subdivision, a business park, a ZIP code — or just select the stops, and HVACBossPro assigns them to a van in one step.
When the first hot week of summer has the phone ringing with no-cool calls faster than anyone can write them down, you stop juggling sticky notes and see exactly which van is already working that side of town. No scribbled addresses. No van sent across town for one tune-up. No wasted miles.
Most software this powerful stops at you and your techs. HVACBossPro gives your customers their own branded app they install right on their phone — no app store, no password, just a secure text-link login.
You choose exactly what each customer can see — flip any feature on or off with a single switch.
The big enterprise platforms take weeks to learn, months to set up, and require a dedicated person just to manage them. HVACBossPro is designed so any owner or dispatcher can be sending vans out on day one — without training, without a consultant, without an IT department.
Add your services and pricing (diagnostic, tune-ups, maintenance plan, capacitor, contactor, drain line, refrigerant per lb), import your customer list from a CSV, add your vans and techs, set up your property manager and commercial accounts, and configure your text templates. No implementation fee. No onboarding consultant. No 6-hour kickoff call.
The dispatch board shows the tune-ups coming due, your scheduled calls by van, your live map, and your day summary all in one place. Your techs get their jobs on their phone. No more scribbled addresses, and no switching between six different apps to run your day.
The tech app is built for techs, not office managers. Big buttons, clear status, the address and the equipment — Central AC + Furnace, Trane XR14, 3 ton, filter 16x25x1, unit in the attic — plus access notes right on the job, and one tap to navigate, mark a call complete, or add a note and before/after photos.
Set your alert templates once — night before, on the way, arrived, completed, quote follow-ups, payment follow-ups. After that, HVACBossPro handles customer communication on every job, every day, without you having to think about it again.
HVACBossPro replaces your route whiteboard, your billing software, your texting tool, and the maintenance-agreement spreadsheet — all in one place.
Every maintenance-agreement tune-up that came due waits on one list and on a live map, with pins colored not due yet, due now or overdue past a 7-day grace. Agreements come due on their own — assign them to a van in one step instead of working from a spreadsheet.
Jobs by day on a week strip, filtered by van. Drag stops into order or auto-route them Closest First or Furthest First from your shop, with stop and dollar totals for each service.
Run one van on repair calls and another on tune-ups. Maintenance-agreement visits come due on their own, so every agreement customer gets a spring and fall tune-up without anyone keeping a paper list.
System type, brand, model and serial number, year installed, tonnage, filter size and unit location on each job, plus access notes — attic ladder, gate code, dog, thermostat location. Shown as “Central AC + Furnace · Trane XR14 · 3 ton · installed 2012 · filter 16x25x1” on the lists and the tech's phone.
Send professional quotes for homeowners, businesses and property managers built from your service list — diagnostic, tune-ups, maintenance plan, capacitor, contactor, drain line, refrigerant per lb — let customers approve them online, and turn approved quotes straight into scheduled jobs with the equipment details carried over. Track every dollar owed.
Accept credit cards right through the platform. Store cards on file, charge automatically when the job is done, take online payments, and track payment history all in one place.
Send and receive text messages from customers right inside the app. Full conversation history organized by contact — no more switching to your phone.
Auto-text and email customers the night before service, when the tech is on the way, has arrived, or has completed the job. Set it once and let HVACBossPro handle the communication.
Manage homeowners, businesses and property managers with many rental homes — an account set to Monthly gets one statement each month with every address labeled.
Gate codes, the dog in the back yard, the attic ladder in the hall closet and where the thermostat is — access notes on each job, right in front of the tech, and before/after photos when the job is done.
Clients with more than one address keep every address under one record. Tag them Maintenance Plan, Commercial or VIP, add custom fields, and import your customer list from a CSV — imported addresses are placed on the map automatically.
Manage employees and vans, assign techs and vans to jobs, track hours on the time clock, and control who sees what with role-based access for office staff and techs.
Custom stat cards show today's revenue, jobs completed, money owed, and more — all at a glance the moment you log in.
Every job gets a service, the equipment at the address, and its own place on the waiting list, so the board always says exactly what each van is going out to do.
No-cool and no-heat calls, diagnostics and repairs, booked as one-time jobs with the equipment right under the address, so the tech knows the system before pulling up.
Set at 365 days between visits. The address drops back onto the waiting list when it's due, and the card on file is charged when it's done.
Maintenance agreements set at 180 days between visits — the AC in the spring, the furnace in the fall — so every agreement comes back due on its own and lands on the tune-up van's route.
The system type is saved on the job, so the tech knows it's a heat pump, a mini-split, a boiler or a package unit before loading the van.
Offices, shops and restaurants with the system type, tonnage and unit location saved on the job. The business can request service from their app, and it lands on the waiting list.
Many rental homes and buildings under one account, billed on one monthly statement with each line labeled by address.
Over the years we have tried just about every field service software out there. Every feature was an add-on. Every user cost more. Every upgrade was another invoice.
Want texting? That's an add-on. Want more users? Pay per user. Want the reporting module? Upgrade your plan. It never ended — and the people who built that software had never run a service van in their life.
That's why HVACBossPro has three simple plans — Start at $59, Pro at $89 and Crew at $199 a month — and you are never billed per user. Every plan includes dispatch, the tech app, the customer app, estimates, invoicing and card payments.
The only metered piece is texting, because texts cost us money to send and receive. Start includes 500 texts a month, Pro 1,000 and Crew 2,000 — sent and received — and if you go over, it's $15 per additional 500. No gotchas. No surprises. We're operators just like you, and we built the pricing we always wished existed.
No contracts. Cancel anytime. No hidden fees — ever.
Every plan is the same software. The bigger plans lift the limits and turn on the automation — you are never paying for seats you do not have.
Start $59 per month Owner-operator, one van | MOST POPULAR Pro $89 per month Small fleet, fully equipped | Crew $199 per month Multiple vans and routes | |
|---|---|---|---|
Users Office logins - the people who dispatch, invoice and see the money | 2 | 3 | Unlimited∞ |
Employees Tech-app seats - they run the route and complete the jobs, they never see the money. Unlimited on every plan. | Unlimited∞ | Unlimited∞ | Unlimited∞ |
Vans | 1 | 2 | Unlimited∞ |
Customers & addresses | Unlimited∞ | Unlimited∞ | Unlimited∞ |
Texts included (sent + received, US & Canada) 500 extra texts for $15 on any plan. Sent and received both count. A text is 160 characters; a longer one counts as two. | 500 / month500 | 1,000 / month1,000 | 2,000 / month2,000 |
Smart Lasso map selections | Unlimited∞ | Unlimited∞ | Unlimited∞ |
Auto-routing 250 extra auto-routes for $5 on any plan, added automatically when you need them. | 50 / month50 | 100 / month100 | 1,000 / month1,000 |
Tune-up waiting list, live map & dispatch | ✓ | ✓ | ✓ |
Maintenance agreements that come due | ✓ | ✓ | ✓ |
Estimates, templates & follow-ups | ✓ | ✓ | ✓ |
Invoicing | ✓ | ✓ | ✓ |
Card on file & customer payments | ✓ | ✓ | ✓ |
Customer app Your customer signs in by text — sees where they are on today’s route on a live map, sees invoices, pays, and sets their own alert preferences | ✓ | ✓ | ✓ |
Tech app Jobs in route order with one-tap navigation, system type, model, tonnage, filter size and unit location at each address, gate and access notes, start, skip and complete jobs, before/after photos | ✓ | ✓ | ✓ |
Schedule alerts | ✓ | ✓ | ✓ |
Estimate alerts | ✓ | ✓ | ✓ |
Receive customer replies | ✓ | ✓ | ✓ |
Property manager & commercial monthly billing | ✓ | ✓ | ✓ |
Sales tax & reporting | ✓ | ✓ | ✓ |
Customer CSV import & reports | ✓ | ✓ | ✓ |
Multiple addresses per customer Landlords, property managers and businesses with several addresses - every address saved once under the one customer | ✓ | ✓ | ✓ |
Employee time clock & hours | ✓ | ✓ | ✓ |
"On the way" text Your tech sends it with one tap from the tech app | ✓ | ✓ | ✓ |
Reply back to customers | — | ✓ | ✓ |
All other automated alerts Arrived, completed, follow-ups and the rest | — | ✓ | ✓ |
Automated invoice sending | — | ✓ | ✓ |
Automatic card charging | — | ✓ | ✓ |
14-day free trial on every plan · no card to start · cancel anytime · move up or down whenever you like.
Need more? 500 extra texts for $15on any plan · counted sent and received, 160 characters per text.
HVACBossPro gives you a waiting list of every tune-up that came due, a dispatch board of the jobs by van and by day, and a live map of every address, so every tech knows the system type, brand and model, tonnage, filter size and where the unit is before walking in the door.
Build a quote in minutes, email it from the platform, and let the customer approve it online with a single click. When a job is marked complete, the invoice is built and the card on file is charged automatically — or roll a property manager's rental homes onto one monthly statement — all without leaving HVACBossPro.
Set up automated SMS and email alerts once. HVACBossPro sends them automatically — so customers stop calling to ask “are you still coming to look at my AC today?”
Toggle SMS and Email independently for each alert type — you're in full control.
HVACBossPro isn't just for the office. Your techs get an app built for the van — calls in route order, one-tap navigation, the equipment at each address, unit location and access notes, before/after photos and one-tap complete. Roles control exactly what each person can see and do.
An agreement customer who never got a spring tune-up calls somebody else when the AC quits in July. HVACBossPro sets every maintenance agreement by the minimum days between visits — 180 for spring and fall tune-ups, 365 for a yearly visit — and drops each address back onto the waiting list when it's due, with the equipment right under the address, so nobody slips through.
We're not a big corporation. We're not a venture-backed tech startup. We're a privately owned company built by someone who has been running a field-service business since 2006.
HVACBossPro is part of the BossPro family of field-service software, built by an owner who has run trucks, routes and crews since 2006. We didn't have to guess what a company with trucks on the road needs — the waiting list, the route for every truck, the customer who wants a text before you pull in, the invoice that needs collecting. We lived it every day.
We built this software because too much of what's out there was built by people who have never run a service truck, never had the phone ringing with the next service request while the truck is still out on the route, never had to chase a payment while also dispatching the day. They build features they think you need. We build features we know you need.
HVACBossPro is privately owned — no corporate board, no outside investors, no decisions made by people who have never run a route. When you call or message us, you're talking to the owner. That's the way we like it, and that's never going to change.
HVACBossPro runs on the latest and greatest infrastructure available today. That means your texts and emails go out in seconds — not hours. No queues backing up, no alerts firing late, no wondering if your customer got the message. Everything happens in real time, the way it's supposed to.
We built on a modern stack specifically to eliminate the performance issues and outages that plague older field service platforms. Less downtime. Fewer bugs. A faster experience every time you log in.
Most software companies put your feature request in a queue and get back to you six months later — if ever. That's not us. When you have a suggestion or need something built for your workflow, we listen. We respond. And we build it fast.
Custom features for our clients typically ship in 1–2 weeks, not months. HVACBossPro is built by someone who runs a field-service business, and we know that when you need something, you need it now — not on the next quarterly release cycle.
Our goal is simple: be the best software available for heating & air companies. And the only way to get there is by building it with our clients — not just for them.
Stop running your heating & air company off a spreadsheet, a paper dispatch sheet and a group text. Get every maintenance-agreement tune-up on the map, build each van's route in one step, send every tech to the right address with the system type, filter size, unit location and gate code, charge the card on file when the job is done, send property managers one monthly bill, and give customers an answer to “when are you coming?”